Position Filled: Executive Assistant

Position Filled: Executive Assistant

Job Description:

Spark-Y is seeking a highly skilled Executive Assistant to support the Executive Director in executing and prioritizing day-to-day work. This role will require professional and timely communication skills as well as a high level of autonomy and initiative to drive results to completion.

The ideal candidate for the Executive Assistant position is someone who understands the importance and impact of an Executive Director’s time when directed properly and how this contributes to the organization’s wellbeing and continued growth. An essential “go to” figure, and often the first and last point of contact each day, this person helps drive organizational efficiency stemming from the Executive Director and out through other staff and project teams.

Send cover letter and resume to: jobs@spark-y.org by 11/29/2021.

Essential Job Functions:

  • Managing the Executive Director’s calendar, including making appointments and prioritizing the most sensitive matters

  • Act as a key point of contact between the Executive Director and others within or outside the organization

  • Attend meetings and take minutes with or for the Executive Director w/ partners, funders etc. 

  • Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the Executive Director’s behalf

  • Coordinate travel arrangements

  • Take initiative and use creative approaches to complete various tasks or projects in a professional and timely manner

  • Prepare reports and / or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.

  • Proactively manage and assist the Executive Director in completing daily deliverables / “to do” lists

  • Efficiently complete diverse delegated deliverables in a timely manner

  • Complete or submit applications, reports, etc.

  • Respond to partners and clients within 24 hours of receiving correspondence

  • Develop messages and effectively use vehicles to ensure consistent, integrated and comprehensive system of communications

  • Other duties as assigned

Desired Attributes and Professional Skills:

  • Exceptional organizational skills, with ability to multitask and manage time efficiently

  • Excellent written and verbal communication skills

  • Diplomatic and tactful

  • Ability to use discretion with concerning, confidential or sensitive information

  • Self-guided and proactive

  • Confident personality and capable of being persistent when necessary

  • A positive attitude and willingness to work with all team members

  • Effective communication with all levels of internal and external contacts

  • Ability to work independently and with others in a fast-paced team environment

  • Time management and ability to meet deadlines

  • Decisive problem-solver

  • Strong interpersonal skills

Education and Experience:

  • 6+ years related experience

  • Proficiency with Microsoft Suite 

  • Proficiency with Google Suite

  • CRM experience preferred 

Salary and Benefits:

  • $43,500 - $50,000 (Commensurate with experience)

  • Organization-wide time off including most federal holidays

  • PTO includes 12 vacation days and 5 personal days

  • Flexible schedule

  • Health care stipend available upon one year of employment

To apply: send a resume and a cover letter to jobs@spark-y.org with the subject line “LAST NAME - Executive Assistant”. Within the cover letter please detail any related experience you may have, and tell us why you’re a good fit for this role. 

Note: This position is eligible for up to 100% remote work, requiring no ties to the Twin Cities Metro Area; we will be accepting applications from all across the country. 

APPLICATIONS DUE BY 5:00pm 11/29/2021

At Spark-Y we value: being of service, providing solutions, advocating for youth, exemplifying balance, At Spark-Y we value passion, community, balance, integrity and growth. Our leadership and staff build collaborative relationships with our partners and team members to empower ourselves and others. We’re a forward-thinking organization fueled by resourceful innovators that take the initiative to better serve our mission. We encourage applicants of all backgrounds to apply, including women and applicants of color. | EEOC Employer.

Mobile Innovation Lab Curriculum and Lesson Building

Mobile Innovation Lab Curriculum and Lesson Building

About the Spark-Y Right Track+ Internship: The Right Track+ program is a collaboration between Ramsey County, the City of Saint Paul, local employers, and community organizations including Spark-Y. The goal of this program is to provide job training and professional development to unemployed or underemployed young adults experiencing the negative economic impacts of the pandemic for the purpose of assisting them in entering an in-demand career pathway.

Mobile Innovation Lab Curriculum and Lesson Building

Greetings! My name is Caitlyn Hang and I am finishing up my last year of college at the U of MN Twin Cities. My declared major is Biology, Society and the Environment; I am currently considering medical school or graduate school for a Doctorate in cellular and developmental biology. My involvement with Right Track began as an opportunity through a previous apprenticeship with Spark-Y. Under the Right Track program, I assumed the role of building curriculum for various projects; this internship has provided me the platform to further my interest in education and constructing curriculum. 

One point of focus during my internship was creating lessons for the Mobile Innovation Lab which is a mobile bus that offers students a hands-on space to learn and build upon their STEM knowledge. Some of the education modules offered on the Mobile Innovation Lab includes drones, 3D printing, basics of Scientific Inquiry, and renewable energy! I had a hand in creating lessons for all these modules. My favorite unit being the basics of Scientific Inquiry; for this module the goal was to build the students’ foundation in scientific methods and encourage them to explore scientific ideas. It was important for me to inspire students to think about how to formulate a scientific question and solve a problem. As a result, I created a lesson that directed students to determine the most common fingerprint pattern amongst the group of students they worked alongside with. The lesson prompted students to form a hypothesis and carry out an experiment to determine the answer to the question. All the work that I do for Spark-Y is carried out from home behind the scenes therefore unfortunately, I was unable to join students the day of this lesson; however, I did hear that it was successful and that students enjoyed the activity! 

This activity stood out to me because it embodies the importance of wonder. It is imperative that society fosters a learning environment where students are encouraged to question and to explore. The Mobile Innovation Lab benefits the city in many ways, but most prominently the Mobile Innovation Lab invests in the community by educating and empowering their students in ways that otherwise may not have been possible for them. It has been a great privilege to contribute to the work carried out by Spark-Y and to help empower young students. I hope that the community continues to support outreach work done by Spark-Y!

Growing Vertical: A Right Track + Internship Experience

Growing Vertical: A Right Track + Internship Experience

About the Spark-Y Right Track+ Internship: The Right Track+ program is a collaboration between Ramsey County, the City of Saint Paul, local employers, and community organizations including Spark-Y. The goal of this program is to provide job training and professional development to unemployed or underemployed young adults experiencing the negative economic impacts of the pandemic for the purpose of assisting them in entering an in-demand career pathway.

Growing Vertical: A Right Track + Internship Experience

My name is Jordan Bergstrom. I am a senior at the University of Minnesota, Twin Cities, studying Urban Infrastructure and the Environment. I am an aspiring vertical farmer, and am planning on attending grad school to earn an MPS in Horticulture. My passions include the intersection of sustainability and environmentalism and urban areas. After hearing about Spark-Y at a career fair, I decided to apply for the Right-Track internship program. Since then, I have started maintaining and operating the aquaponic systems and managing many of the gardens that Spark-Y maintains. Prior to this internship, I knew little about the operation of these systems, however I have learned so much about vertical farming and aquaponic/hydroponic growing techniques since starting this position!

Vertical growing greens at Spark-Y’s Urban Agriculture Lab

Vertical farming is a foundational aspect of Spark-Y’s operations and mission. Using primarily aquaponic technology, Spark-Y has set up a number of vertical farm systems in a plethora of schools across the Twin Cities metro. For those who haven’t heard of vertical farming and aquaponics, as they are still relatively new phenomena, vertical farming is a vertically oriented method of food production achieved through either tower designs, growing racks, or conceptual terraced designs (which are far more rare). Aquaponics is a subset of vertical farming which combines hydroponic technology, which is a soilless method of growing that utilizes constant root exposure to nutrient-rich water, with aquaculture, the raising of fish and other aquatic life. Through a symbiotic relationship, the waste produced by fish is utilized as a fertilizer for plants, after being chemically transformed from Ammonium to Nitrate by bacteria growing in the system. Since water is recycled, the only inputs into the system are fish food and seeds/light layers of soil. 

Aquaponic and hydroponic methods of growing have enormous environmental benefits in comparison to conventional farming, using 99% less land, 90% less water, and 100% less harmful chemicals than in soil cultivation. Additionally, these systems allow for urban production, allowing for hyper-localized produce production that eliminates transportation emissions and results in riper, healthier produce in comparison with imported varieties. The only major downside to aquaponic/hydroponic production is increased energy usage due to grow-lights, however this is partially offset by eliminating the need for motorized farm implements as well as decreased land usage for agriculture. 

At Spark-Y’s headquarters, there is a large timber frame aquaponic structure set up that produces microgreens each week. My role in this system is to germinate the seeds, place them in the system, then harvest, package, and deliver the microgreens to the Eastside Food Co-op each week. The planting process involves gathering plastic trays, sprinkling a light layer of dirt in them, weighing out the correct number of seeds, and sprinkling the seeds throughout the trays. After this, the trays are sprayed lightly in the sink, and then sprayed with hydrogen peroxide. The water and peroxide help the seeds to germinate (sprout). To aid this process, the seeds are stacked up and weighed down with heavy objects as seeds also respond well under stronger gravitational pressure. After a few days, the germinated seeds are unstacked and placed in the aquaponic system, where the water and nutrients feed them for a few days until they are ready to be harvested. Other maintenance on this system includes testing the fish tank water to make sure chemical levels are safe for fish production, cleaning tanks, and replacing tank water.

In addition to the aquaponic systems, there is a hydroponic grow tower in the Urban Agriculture Lab. The grow tower consists of a water reservoir in the base, a pump that pumps water through a tube up to the top level of the grow rack, spigots that release water into the rows, and rows of plants that consist of a hard sponge-like material that’s bent around a white cloth strip and plants grown in little soil plugs. After the water cycles down through the racks, what isn't used by the plants or evaporated is cycled back into the system. So far, we have had some trouble getting the plants to survive, largely due to plugged spigots and possibly due to intense lighting. We are altering aspects of the tower week by week and recording changes in a spreadsheet. Regardless of the results, this will give us useful experience in growing plants hydroponically!

Overall, it's a lot of work managing aquaponic and hydroponic systems. However I think, these growing methods have the power to revolutionize our food systems if implemented correctly. Vertical farming gives us the potential to achieve food sovereignty as communities, both localizing food production and democratizing it by lessening dependence on large multinational corporations. It comes with plenty of environmental, economic, and health benefits, and will only become a more attractive option as technology and public opinions shift. Hopefully, by teaching youth about these growing methods and allowing them to practice these methods will empower them to play active roles in the ever growing sustainable economy!